Job Description (Roles and Responsibilities)
Due to COVID-19, you may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption.
The British Embassy in Helsinki is part of a world-wide network representing British political, economic and consular interests overseas and is now looking for a Defence Attache Assistant (Maternity cover).
The main purpose of the job is to provide support the British Defence Attaché (DA) in Helsinki with the day-to-day office management activities including, but not limited to: budget/financial management, travel/hotel bookings, event planning and management, asset management and visit/meeting coordination.
The assistant will help to develop a network of contacts in Finnish defence and security communities in pursuit of UK interests including defence procurement opportunities and bilateral military collaboration. He/she will represent the Defence Attaché at Finnish language forums and provide subsequent analysis, perspective and where necessary, translations and recommendations.
Main duties and responsibilities:
Provide all necessary administrative support to the Defence Attaché to include finances, travel, meetings and representational entertainment arrangements. Liaise with Embassy corporate services team over administrative issues with the residence and office infrastructure;
Liaising with UK and Finnish authorities and military units, process diplomatic clearance requests for UK military personnel, units, aircraft and vessels wishing to undertake education, training, exercises or operations in Finnish territory;
Represent the Defence Attaché at forums in the Finnish language and provide executive summaries, analysis and recommendations;
Systematic and targeted identification of useful contacts in the Finnish defence and military establishment, maintaining an up-to-date and accurate database, and horizon scanning for proactive outreach opportunities. Identifying defence and military related seminars, conferences and other events, and where tasked and appropriate, attending on the DA's behalf.
Essential qualifications, skills and experience
Excellent communication skills with very high standard in Finnish and English;
External facing role, needing good customer-focus and communication skills;
Ability to work independently, unsupervised and contribute positively as part of a small team;
Good organisational skills, prioritising effectively and delivering under pressure to tight deadlines;
Positive attitude to learning and developing, willingness to develop new skills. Proactive, flexible, can-do attitude;
Budget management experience;
Excellent MS Office skills, particularly in Excel and PowerPoint.
Clean Driving licence.
Desirable qualifications, skills and experience
Experience of working in a similar defence, international or diplomatic role;
Interest in politics and international affairs; familiarity with defence issues;
Working knowledge of Swedish is desirable, not mandatory.
30 July 2020
Type of Position
Working hours per week
Starting monthly salary (EUR)
14 September 2020
8 October 2021
Other benefits and conditions of employment
This is a full-time fixed-term contract of 36.25 hours per week until 8 October 2021. Working hours are Monday - Friday (9.00- 16.45).
The appointment is subject to professional background check, security clearance and the successful completion of a probationary period.
All applicants should have the right to live and work in Finland. The British Embassy does not sponsor for work permits.
Staff recruited locally by the British Embassy in Finland are subject to Terms and Conditions of Service according to local Finnish employment law and FCO guidance for Local Staff.
Visa / Passport requirements: Candidates must currently hold the independent right to live and work in Finland and be prepared to ensure that right remains throughout the scope of the contract. Additional requirements may become necessary pending EU Exit. If requirements change additional eligibility information will be shared during the recruitment process.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field "Application deadline".
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.
Please note Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C2 as Mastery or proficiency Level which comprehends that a person can understand with ease virtually everything heard or read; can summarize information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation; can express themselves spontaneously, very fluently and precisely, differentiating finer shades of meaning even in the most complex situations. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.
Additional Information (due to Covid-19):
You may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption; Interviews will be done remotely if the existing situation determines this to be the right course of action; Starting date may be delayed depending on circumstances at the time and it will be agreed with the selected candidate.